Procurement

What it does

The module carries demand from a department request through to receiving and payment.

A request takes one of two routes: with a known price it goes to the line manager for approval, or it goes to the market, where a request for quotations sets the price.

Capabilities

• department requests with attachments and a terms-of-reference builder
• two routes: a priced request for approval, or a request for quotations with no price set in advance
• buyer basket, purchase orders, bulk order creation from minimum stock signals
• receiving, three-way match of order, receipt and invoice, payment control together with Finance
• supplier and contract register, obligation and deadline control, reliability rating based on actual deliveries
• Incoterms dictionary that decides who arranges the carriage
• printable forms for the request, the order and the justification of choice
• procurement analytics and an action log for every operation

What the company gets

• it is clear what stage each request is at and who is holding it up
• price and supplier choice are backed by documents, not by a verbal agreement
• repeat purchases are built from warehouse balances, without collecting demand by hand
• suppliers are rated on delivery times and quality, not on impressions